Built for Kenya — Community Groups Registration Act 2022

Manage Your CBO with Confidence

CBOzetuonline is the all-in-one management platform for Kenyan Community-Based Organizations — members, grants, finance, HR, compliance & governance, all in one place.

Start Free Today Explore Features

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CRG 5 Filed Annual Return Submitted

PamojaSasa CBO

Active

284

Members

↑ 12 this month

KES 1.4M

Funds Available

↑ 3 active grants

Clean Water Grant68% spent

Compliance Score94%

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KES 85,000 Received Today

Platform Features

Everything Your CBO Needs

From founding registration to annual returns — all processes handled in one integrated platform.

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Member Management

Maintain the legally-required Member Register. Track joining dates, contributions, attendance, roles, and status. Export to comply with CRG requirements.

CRG Compliant

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Fund Accounting

True fund accounting — each grant is a separate restricted fund. Automated budget vs actuals, bank reconciliation, and Fund Accountability Statements.

Restricted Funds

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Grant & Project Management

Track burn rates, milestones, and donor reporting deadlines. Attach contracts, generate narrative and financial reports per donor requirements.

Donor Ready

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HR & Payroll (Kenya)

Full PAYE bands 2024, NSSF Tier I & II, and SHIF 2.75% calculations. Allocate salary costs to specific grants via timesheets. P9A, P10 ready.

KRA Compliant

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Compliance Dashboard

Never miss a filing again. Automated reminders for CRG 5 Annual Returns (14 days post-AGM), change of officials (30 days), KRA exemption renewal.

Auto-Reminders

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Procurement (P2P)

Full Procure-to-Pay chain: requisition → approval → LPO → GRN → invoice matching → payment. Three-quote requirement enforcement.

Full Audit Trail

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Meetings & Minutes

Schedule AGMs and committee meetings. Generate agenda templates, record attendance, capture minutes, and distribute to members automatically.

AGM Ready

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Document Management

Secure document vault for constitution, certificates, contracts, and correspondence. Version control, expiry alerts, and due diligence packet generator.

Due Diligence

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RSA-4096 Security

Enterprise-grade security with RSA-4096/RS256 JWT tokens, role-based access control, IP lockout, full audit logs, and OWASP-hardened API.

RSA-4096 JWT

Process

Up & Running in 4 Steps

From registration to full CBO operations in minutes, not months.

Register Your CBO

Create your CBOzetuonline account. Enter your CBO details, upload your Certificate of Registration and constitution.

Add Members & Officials

Import your Member Register. Assign Chairperson, Secretary, Treasurer roles. Set up bank signatories and permissions.

Configure Finance

Set up fund accounts per grant/project. Import your budget. Connect bank statements for automated reconciliation.

Stay Compliant

Receive automated compliance reminders. File CRG returns, manage KRA exemptions, and generate audit-ready reports.

Regulatory Compliance

Built Around Kenyan Law

CBOzetuonline is purpose-built for the Community Groups Registration Act, No. 30 of 2022 and all related Kenya Revenue Authority obligations.

Automated Compliance Tracking

Never miss a statutory deadline again. CBOzetuonline monitors all your filing requirements and sends reminders well before deadlines.

Annual Returns (Form CRG 5) — filed within 14 days of AGM and before end of February

Notification of Change of Officials (Form CRG 3) — within 30 days of election

KRA Income Tax Exemption Certificate renewal tracking

Monthly PAYE (P10) and annual P9A returns for employees

Withholding Tax (WHT01) returns for service providers

Due Diligence Packet — always current and ready for donor audits

Pricing

Affordable for Every CBO

No hidden fees. Cancel anytime. All prices in Kenya Shillings.

Starter

KES 0 / month

Perfect for new CBOs under the 2022 Act

For a small membership
1 Fund Account
Basic Finance Tracking
Compliance Reminders
Minutes & Meetings
Grant Management
Payroll Processing
API Access

Get Started Free

Growth

KES 2,500 / month

For growing CBOs with active grants

Unlimited Members
5 Fund Accounts
Full Fund Accounting
Grant Management (5 grants)
Payroll for your staff
Procurement P2P
Compliance Dashboard
API Access

Start 30-Day Free Trial

Enterprise

KES 8,000 / month

For federations and multi-CBO networks

Unlimited Everything
Multi-CBO Management
Unlimited Grants
Unlimited Payroll
External Auditor Access
Dedicated Onboarding
Priority Support
Custom Reporting

FAQ

Frequently Asked Questions

What is the Community Groups Registration Act, 2022?

The Community Groups Registration Act No. 30 of 2022 is the primary law governing Community-Based Organizations (CBOs) in Kenya. It replaced the old Department of Social Development guidelines, providing a clear legal framework for CBO registration, governance, financial management, and compliance. All CBOs must now file annual returns within 14 days of their AGM and notify the Registrar of official changes within 30 days.

Is CBOzetuonline free to start?

Yes! The Starter plan is free for small CBOs getting started. It includes basic finance tracking, compliance reminders, and meeting management — everything a new CBO needs to get started. Upgrade to Growth or Enterprise as your organization grows.

How does fund accounting work for grants?

Each grant or restricted donation creates a separate Fund Account in the system. Money cannot be moved between restricted funds without an authorized variance approval. The system generates Budget vs. Actuals reports and Fund Accountability Statements exactly as required by donors like the EU, UNDP, or local government bodies.

Can CBOzetuonline generate PAYE and NSSF payslips?

Yes. The HR & Payroll module uses the 2024 Kenya PAYE tax bands, NSSF Tier I & II rates, and the new SHIF rate of 2.75%. It generates payslips, P9A annual tax summaries, and can export P10 monthly returns for direct submission to iTax.

Is my CBO data secure?

Absolutely. CBOzetuonline uses RSA-4096 bit / RS256 JWT authentication — the same standard used by banks. All data is encrypted at rest and in transit. Role-based access control ensures members only see what they're authorized to. Every action is logged in a tamper-evident audit trail.

Is CBOzetuonline available in Kiswahili?

Yes! CBOzetuonline supports 7 languages: English, Kiswahili, French, Spanish, Arabic, Portuguese, and Chinese. Members can switch language at any time, and Arabic is supported with full right-to-left text direction.